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HOA Board of Directors Duties
HOA Board of Directors Duties – Who are they, and what do they do? Generally, an HOA Board of Directors comprises community volunteers elected by fellow residents to serve on the Board and make decisions on the residents’ behalf regarding the HOA.
Below is a brief overview of the HOA Board of Directors’ duties and responsibilities.
What is the structure of your HOA Board of Directors?
In general, the Board of Directors consists of five (5) officers:
President:
The HOA President’s role is performed by someone knowledgeable of the community’s governing documents, oversees the community association’s operations by ensuring orders and resolutions are carried out, signs contracts, and co-signs checks. He or she leads all meetings, acting as the foreman.
Responsibilities:
- Managing the overall operations and initiatives of the association
- Making key decisions that impact the community
- Leading and facilitating board meetings
Vice President:
The Vice President performs other duties as required and will replace the President when necessary. Equally, the Vice President should have in-depth knowledge of the community bylaws and regulations.
Responsibilities:
- Assumes the president’s responsibilities when the president is unavailable
Secretary:
The Secretary keeps meeting minutes, records votes, and maintains compliance with essential association documents. The secretary is also responsible for informing board members and residents about upcoming meetings and documenting the meeting minutes.
Responsibilities:
- Manages the association’s official records and documentation
- Sends meeting notices and takes minutes during board meetings
Treasurer:
The Treasurer keeps track of the association’s finances and reports on monthly financials at board meetings.
Responsibilities:
- Supervising the financial operations of the association
- Creating and planning the annual budget
- Maintaining accurate and up-to-date financial documentation
- Handling tax-related obligations for the association
Member at Large:
The Member at Large acts as the fifth voting member of the Board and conducts other assigned duties. Learn more about what a member at large does.
What are the primary duties of your HOA Board?
The HOA Board members must ensure that the community is maintained by enforcing the community’s CC&Rs and Bylaws. Most importantly, board members should be fair and honest and keep the homeowners’ and the association’s best interests in mind when making decisions.
Managing the association’s financials is a collective effort by the entire Board, though the Treasurer often takes the lead. Responsibilities may include creating the annual budget, allocating funds for community needs, overseeing assessment collections, approving expenditures, and maintaining accurate financial records.
Together, the Board ensures the HOA’s financial health supports the long-term success of the community.
What is the relationship between the Board of Directors and your professional community management partner?
As community volunteers, most of the HOA Board elects to hire a professional community management company to leverage their expertise on community governance, ongoing maintenance, and resident communication. In partnership with the Board, the professional community management company helps provide structure to a community, protect property values, and ensure positive living environments.
Do HOA Board Members Get Paid for Their Work?
Serving on your homeowners association’s Board of Directors is a voluntary commitment. Board members generously contribute their time and talents to support the community, and while their role is vital, it is not a paid position.
Sometimes, Board members may be reimbursed for out-of-pocket expenses related to their official duties. To request reimbursement, receipts are typically submitted to the Association’s treasurer for review and approval.
By contrast, the community manager is a paid professional. Though not a member of the Board, the Board hires the manager to help oversee the association’s day-to-day operations and ensure the community runs smoothly. More likely, the Board hires an HOA Management company like AAM that employs trained management professionals to manage the association.
Have A Question?
If you live in an association and have questions about Board Member Roles and Responsibilities, fill out our CONTACT US form, and we will happily contact you to answer them.